Privacy Policy
Last updated: September 22, 2026
At icönik, we value your privacy and are committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when you visit www.iconikmagazine.com, create an account, subscribe to our services, contact us, submit information through our forms, interact with our content, or otherwise use our website and related digital services.
This Privacy Policy applies to visitors, registered users, subscribers, contributors, business contacts, applicants, and other individuals who interact with icönik.
1. Who We Are
The website www.iconikmagazine.com is operated by:
icönik UG
[Gartenstraße, 86 - 10115 Berlin]
Germany
Email: [hello@iconikmagazine.com]
For the purposes of applicable data protection laws, including the European Union General Data Protection Regulation ("GDPR"), icönik is the data controller responsible for the processing described in this Privacy Policy, unless otherwise stated.
2. Personal Data We Collect
Information You Provide to Us
We may collect information that you voluntarily provide, including:
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First name and last name
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Email address
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Account information
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Billing and subscription information
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Contact details
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Company or professional information
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Messages and enquiries
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Newsletter preferences
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Subscription preferences
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Information submitted through contact forms
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Information submitted through editorial, partnership, advertising, Media Kit, careers, or business enquiry forms
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Files or documents that you choose to upload
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Communications with our team
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Information necessary to provide requested products, subscriptions, or services
Please do not submit sensitive personal information unless it is specifically requested and necessary for the relevant service.
Information Collected Automatically
When you visit the website, certain technical information may be collected automatically, including:
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IP address
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Browser type and version
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Device type
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Operating system
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Language settings
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Approximate geographic region
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Referring website or URL
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Pages viewed
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Date and time of access
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Website interactions
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Session information
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Cookie identifiers
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Advertising identifiers
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Diagnostic and security information
This information may be collected through server logs, cookies, pixels, and similar technologies.
3. How We Use Your Personal Data
We may process personal data for the following purposes:
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To provide and operate the icönik website
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To create and manage user accounts
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To provide subscriptions and paid services
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To process transactions
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To authenticate users
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To provide subscriber-only content
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To respond to enquiries and requests
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To manage editorial or business submissions
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To process applications and uploaded files
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To communicate with users and subscribers
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To send newsletters where permitted
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To manage subscription preferences
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To provide customer support
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To improve the website and user experience
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To understand how visitors interact with our website
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To maintain website security
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To detect fraud, misuse, or technical problems
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To measure website and advertising performance
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To display advertising
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To manage business and professional relationships
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To comply with legal obligations
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To establish, exercise, or defend legal claims
We do not sell personal information to third parties.
4. Legal Bases for Processing
Where the GDPR applies, we process personal data on one or more of the following legal bases:
Consent
Where you have given consent, we may process your personal data for the specific purposes described when consent was requested.
You may withdraw consent at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.
Performance of a Contract
We may process personal data where processing is necessary to provide a service, subscription, membership, transaction or other contractual arrangement requested by you.
Legal Obligation
We may process personal data where necessary to comply with applicable legal, tax, accounting, regulatory or other legal requirements.
Legitimate Interests
We may process personal data where necessary for our legitimate interests, provided those interests are not overridden by your fundamental rights and freedoms.
These interests may include operating and improving our publication and website, maintaining security, preventing misuse, responding to professional enquiries, protecting our legal rights and managing business relationships.
5. Newsletters and Marketing Communications
Where permitted by applicable law, icönik may send newsletters, editorial updates, promotional communications or other marketing communications.
Where consent is required, we will request it before sending relevant marketing communications.
You may unsubscribe from marketing emails at any time by using the unsubscribe mechanism included in the relevant communication or by contacting us.
Unsubscribing from marketing communications does not necessarily stop essential service, transaction, account or legal communications.
6. Cookies and Similar Technologies
icönik may use cookies and similar technologies to operate the website, remember preferences, understand website usage, improve performance, maintain security and, where applicable, measure or deliver advertising.
Cookies may include:
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strictly necessary cookies;
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functionality or preference cookies;
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analytics cookies;
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advertising or measurement technologies; and
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cookies or technologies associated with embedded third-party content.
Where required by law, non-essential cookies and similar technologies will only be used after the appropriate consent has been obtained.
You may be able to manage your preferences through the website's Cookie Settings interface.
Further information may be provided in our Cookie Policy.
7. Third-Party Services and Providers
icönik may use third-party service providers to operate and improve certain aspects of the website and our services.
Depending on the services we use, these providers may support functions such as:
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website hosting and infrastructure;
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payment processing;
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email and newsletter delivery;
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analytics;
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security;
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customer support;
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advertising and measurement;
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forms and data collection;
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file storage;
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account or membership functionality; and
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other technical or operational services.
Where these providers process personal data on our behalf, we seek to ensure that appropriate contractual, technical and organizational safeguards are in place as required by applicable law.
Third-party services may also process data independently under their own privacy policies where they act as separate controllers.
8. When We Share Personal Data
We may disclose personal data where necessary to:
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service providers and processors acting on our behalf;
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payment and transaction providers;
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technology and infrastructure providers;
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professional advisers, such as lawyers, accountants or insurers;
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competent authorities or public bodies where legally required;
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parties involved in legal proceedings or the protection of legal rights;
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business successors in connection with a merger, restructuring, acquisition, sale or similar transaction; or
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other third parties where you have provided appropriate consent or where disclosure is otherwise permitted or required by law.
We do not sell personal data.
9. International Data Transfers
Because icönik operates as an international digital publication and may use service providers located in different countries, personal data may in some circumstances be processed outside Germany or the European Economic Area ("EEA").
Where personal data is transferred outside the EEA, we will take appropriate measures required by applicable data protection law, which may include an adequacy decision, Standard Contractual Clauses or other legally recognized transfer mechanisms.
10. Data Retention
We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, unless a longer retention period is required or permitted by law.
Retention periods may depend on:
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the nature of the relationship with you;
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the purpose for which the information was collected;
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contractual requirements;
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legal, accounting or tax obligations;
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applicable limitation periods; and
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legitimate business or security requirements.
When personal data is no longer required, we will take reasonable steps to delete it, anonymize it or otherwise securely dispose of it.
11. Data Security
We use reasonable technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration or disclosure.
However, no method of transmission or storage over the internet can be guaranteed to be completely secure.
12. Your Data Protection Rights
Depending on your circumstances and applicable law, particularly the GDPR, you may have the right to:
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request access to your personal data;
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request correction of inaccurate or incomplete data;
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request deletion of personal data;
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request restriction of processing;
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object to certain processing;
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request data portability where applicable;
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withdraw consent where processing is based on consent; and
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lodge a complaint with a competent data protection supervisory authority.
These rights are subject to applicable legal conditions and exceptions.
13. How to Exercise Your Rights
To exercise a data protection right or ask a privacy-related question, please contact:
Email: [hello@iconikmagazine.com]
Please provide sufficient information for us to understand your request and, where necessary, verify your identity.
We will handle valid requests within the timeframes required by applicable law.
14. Editorial and Submitted Information
If you voluntarily submit information, photographs, documents, press materials, portfolios, story proposals or other content to icönik, the information may be processed for the purpose of reviewing, communicating about and potentially publishing or otherwise using the submission.
The processing of personal data contained in editorial submissions is subject to this Privacy Policy.
The publication and use of submitted editorial material may also be governed by applicable intellectual property rights, permissions and agreements.
Submitting material does not guarantee publication.
15. Global Directory and Business Information
Information submitted for the icönik Global Directory or other business-related services may be processed to create, manage, verify, update or communicate about relevant listings or services.
Directory information may include professional contact information and information relating to businesses, professionals, venues, destinations or other organizations.
Verified representatives may contact icönik to request corrections or updates to relevant information.
Participation in or payment for a commercial directory service does not guarantee independent editorial coverage.
16. Events
Information relating to events may be processed to manage event listings, enquiries, communications, promotional activities or related services.
Event information may be supplied by organizers, representatives or third parties and may change over time.
17. Third-Party Websites and Content
The icönik website may contain links to third-party websites, social media platforms, embedded content or other external services.
We do not control the privacy practices of third-party websites.
When you leave the icönik website or interact directly with a third-party service, that service's own privacy policy and terms may apply.
18. Children's Privacy
The icönik website is not intended to knowingly collect personal data from children in circumstances where parental consent or other legal authorization is required.
If you believe that a child has provided personal data to us without the appropriate authorization, please contact us so that we can review the situation and take appropriate action.
19. Automated Decision-Making
Unless expressly stated otherwise, icönik does not intend to make decisions producing legal or similarly significant effects on individuals solely through automated processing of personal data.
20. Changes to This Privacy Policy
We may update this Privacy Policy when our services, technology, business practices or legal obligations change.
The latest version will be published on this page together with the applicable "Last updated" date.
We encourage users to review this page periodically.
21. Contact
For privacy and data protection enquiries, please contact:
icönik UG
[Gartenstraße, 86 - 10115 Berlin]
Germany
Email: [hello@iconikmagazine.com]
Additional legal information is available in our Legal Notice.
© icönik. All rights reserved.